Primary Admissions

Admission into Reception

Kent schools: You must complete the Kent County Council (or other Council if your child is resident in another county) Reception Common Application Form (RCAF) at:

https://www.kent.gov.uk/education-and-children/schools/school-places/primary-school-places

Please read the Admissions Policy which can be found on the school’s website here.

Please also ensure that you have read the school’s Privacy Notice, which can be found on the school’s website here.

In addition to applying through your home local authority website by completing a CAF all applicants who wish to apply under the oversubscription criteria listed in the policy are requested to complete a Supplementary Information Form (available on the school websites or from each school’s Admissions Officer). Completed forms, along with any supporting documentation, should be sent to the Admissions Officer at the school at the time of application. Not doing so may lead to your child being placed in a lower priority category than they should.

Please note that if you are not offered a place and submit an appeal, a copy of the form will be submitted to the Appeal Panel.

Admission Appeals

We understand that not receiving an offer of a school place at your preferred school can be disappointing. If your child has not been offered a place at our school, you have the legal right to appeal this decision to an independent appeal panel that is separate from the school and the admissions authority.

This page explains:

How to appeal
The deadlines and timeline associated with the appeals process
What you can expect from the process

How to lodge an appeal

To submit an appeal please follow this link.

Please include any supporting evidence you wish the panel to consider with your appeal form.

Appeals timetable

Event	Date/Timeline
Main admissions round - National Offer Day	Thursday 16 April 2026
Deadline for lodging an appeal for applications made in the normal admissions round	Monday 18 May 2026
Appeal Hearings heard for applications in the main admissions round	By Monday 20 July 2026
Deadline for lodging an appeal for in-year applications	Within 20 school days of the date of notification that your application was unsuccessful
Late applications for the main admissions round – appeals heard	Within 40 school days of the appeals deadline where possible, or within 30 school days of the appeal being lodged
In year applications – appeals heard	Within 30 school days of the appeal being lodged
Appeals clerk sends parents/carers notice of the deadline date for the submission of additional evidence and the appeal hearing date and time	At least 10 school days before appeal hearing
Appeals clerk sends appeal papers to parents, admission authority/school and panel members	At least 5 school days prior to the hearing date
Decision letter is sent to parents/carers and admissions authority/school	No later than 5 schools days of the appeal hearing or, in the case of multiple appeals, within 5 school days of the last appeal hearing.

In Year or Casual Applications

Applications made too late for the local authority co-ordinated system, In-year applications for year R and applications for entry to years 1-6 must be made on the IYCAF (In -Year and Casual application Form) available below. The same policy and procedure (apart from the timetable) applies to these applications. This form must be sent to office@our-lady-hartley.kcsp.org.uk. All applicants who wish to apply under the oversubscription criteria listed in the policy are requested to complete a Supplementary Information Form (available on the school websites or from each school’s Admissions Officer). Completed forms, along with any supporting documentation, should be sent to the Admissions Officer at the school at the time of application. Not doing so may lead to your child being placed in a lower priority category than they should.

Any supporting documentation requested must be provided to the school by the closing date. This includes for Catholic, Other Christian or Other Faith children, a copy of the baptismal certificate/dedication or evidence of membership.

Please note that if you are not offered a place and submit an appeal, a copy of the form will be submitted to the Appeal Panel.

In Year Application Form